Transforming Outpatient Documentation for Clinicians and the Healthcare Industry

Bedminster, NJ – July 21st, 2025 (OTC: RMHI) – The advent of Electronic Health Records (EHRs) has been a double-edged sword for clinicians. On one hand, EHRs have made patient histories instantly accessible at the point of care. On the other, the explosion in required documentation has forced clinicians to spend ever more hours at the keyboard—often at the expense of meaningful patient interaction. This shift has led to increased after-hours work, directly fueling physician burnout and contributing to the ongoing challenge of physician retention.

At Retrieve Medical, we believe that it’s possible to produce complete, high-quality records while dramatically reducing the clerical burden on clinicians. Our solutions have already improved workflows in emergency departments and inpatient settings. But through close collaboration with clients and partners, we recognized an even greater need in the outpatient arena—a need that inspired the creation of PreviewMD.

The Outpatient Preparation Challenge
Across health systems, preparing for patient visits is a labor-intensive process. Clerical staff and medical assistants are tasked with reviewing records—often a day in advance—to ensure that labs, consults, and studies are ready for the physician. While this approach is better than placing the full burden on clinicians, it simply shifts the workload without solving the underlying inefficiency. The process remains time-consuming, costly, and prone to error.

PreviewMD: Automation Meets Clinical Intelligence
PreviewMD addresses this challenge head-on. Building on the proven technology of Retrieve Dx, PreviewMD is tailored for outpatient care. It scans up to a year of patient history (with customizable intervals), rapidly producing a clinical note that can be directly incorporated into the EHR—editable at the clinician’s discretion. Using advanced natural language processing, PreviewMD extracts relevant labs, studies, consults, and prior visits. It can also expand its search through Health Information Exchanges (HIEs), ensuring a comprehensive view of the patient’s health.

  • Flexible Output: Notes can be formatted as consult requests or admission notes, tailored to system requirements.
  • Integration: Minimal IT resources are required, and staff training can be accomplished in a single day.

Driving Value Through Strategic Partnerships
The adaptability of PreviewMD has enabled Retrieve Medical to forge powerful partnerships across the healthcare technology landscape:

  • AI-Assisted Chart Completion: One partner, specializing in AI-driven chart creation, previously relied on clerical staff to prepare data for overseas physician review. By integrating PreviewMD, they have dramatically reduced chart turnaround times and operational costs, nearly eliminating the need for overseas research staff.
  • Portable Healthcare Records: In collaboration with a firm offering QR code-based portable medical records, Retrieve’s technology now powers real-time, clinically verified updates. First responders and clinicians can instantly access a patient’s comprehensive, up-to-date history anytime anywhere in the world—empowering better care, especially in emergencies. This innovation not only increases the reliability and completeness of portable records, but also positions our partner for exponential market growth.

Operational Excellence and Future-Proofing
PreviewMD is designed for seamless integration: it can produce customized data formats and requires little host IT time. Diagnoses are paired with ICD-10 codes, streamlining Clinical Documentation Improvement (CDI) and billing processes. For hospital staff, this means less administrative burden and more time for patient care. For Retrieve Medical, PreviewMD represents a scalable, high-impact solution that addresses some of healthcare’s most pressing operational and financial challenges.

The Outpatient CDI Solution of the Future
Retrieve Medical’s suite—including PreviewMD and RetrieveDx™—is setting the new standard for outpatient CDI tools. By automating the most demanding aspects of documentation, we empower clinicians, improve operational efficiency, and unlock new opportunities for healthcare innovation.

Dr. Thomas has created or reshaped clinical care delivery systems in 30+ healthcare organizations in the northern hemisphere, including healthcare systems, hospitals, clinics, group practices and an insurance provider medical bureau, while delivering increased quality, patient satisfaction and metrics, in addition to significant new dollars to the organizational bottom lines. He is a relentless problem solver and is especially suited to working in situations that are not functioning at their peak.  Dr. Thomas graduated from Howard University College of Medicine with an M.D. in Medicine and earned his A.B. in Physical Science and Genetics at Harvard University.

About Retrieve Medical Holdings Inc.

Retrieve Medical Holdings, Inc. is transforming healthcare with its cutting-edge software platform, Retrieve DxTM. Using advanced natural language processing, Retrieve Dx analyzes patient data from multiple sources, helping physicians quickly understand complex clinical histories and diagnose chronic conditions. This technology integrates with leading electronic medical record systems such as Epic and Oracle Cerner, improving workflow, boosting patient outcomes, and increasing revenue for healthcare providers.

Questions?

Thomas Swon, Director of Business Development 
tswon@retrievemedical.com